Publicado hace una semana
Human Resources Administrator
Fluency in Spanish and English
TransPerfect, Barcelona, Cataluña, España
About Us
For more than 25 years, TransPerfect has provided comprehensive language and technology solutions to help our clients communicate and conduct business more effectively in a global marketplace. Equipped with a quality management system certified to both the ISO 9001:2015 and ISO 17100:2015 standards, TransPerfect provides a full array of language and business support
services, including translation, interpretation, multicultural marketing, website globalization, subtitling, voiceovers, staffing services, e-learning and training, and legal support services.
TransPerfect also offers a suite of next-generation technologies that significantly reduce costs and improve consistency throughout the translation process, making TransPerfect the vendor of choice for the world’s leading multinationals.
With annual revenues of over $615 million, TransPerfect is the world’s largest provider of language services and technology solutions. From offices in more than 90 cities on six continents, TransPerfect offers a full range of services
in 170+ languages to clients worldwide. With an unparalleled commitment to quality and client service, TransPerfect is fully ISO 9001 and ISO 17100 certified. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong.
Summary
The Human Resources Assistant / Onboarding Coordinator is a part of the International HR Department. The
main functions of the role are to provide support with the onboarding of the new hires on a global level and
to help out with other ad-hoc Human Resources tasks on a daily basis.
The Human Resources Assistant / Onboarding Coordinator will be a point of contact in between candidates,
recruiters and HR team members.
Position Responsibilities
- New Hires process: Ensure new hire procedure is properly completed (ensure paperwork is filled out and submit required documentation to payroll department on a timely manner)
- Terminations process: Ensure termination procedure is properly completed (exit interview, termination documentations, etc.), ensure paperwork is filled out and submit required documentation to payroll department on a timely manner
- Absences and leaves management: Administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll department on a timely manner
- Maintain Human Resource Information System with all updated employee data
- Run various reports off of the Human Resource Information System
- Ensure changes to the employees’ profiles are properly reported and submitted to payroll
- Conduct audits to ensure that employee files have all necessary documents for local compliance
purposes and maintain employee files with all updated employee data - Maintain internal trackers up-to-date
- Assist in Managing Birth Leave processes
- Manage Changes and Promotions, including preparation of letters and agreements
- Assist employees in answering any pertinent questions regarding policies and procedures
- Relocation and transfers: Administer employees’ relocations and transfers (liaise with managers and employees, ensure relocation agreements and visa application process are approved)
- Assist in preparing visa and work permit applications
- HRIS maintenance/implementation and Employee File integrity
- Maintain Human Resource Information System with all updated employee data
- Run various reports off of the Human Resource Information System
- Collaborate with HRIS Specialist in developing new features of HRIS system to encompass all non-US employee needs
- Assist, advise and educate employees with HRIS system usage
- Conduct audits to ensure that employee files have all necessary documents for compliance purposes
- External Training: Assist in managing the process of the External Trainings (FUNDAE)
- Record/track all trainings in the Human Resource training management system and on the FUNDAE website
- Department Administration: Perform general administrative duties to assist the HR Department: filing,
copying, faxing, fedexing, etc. - Assist with other tasks and projects when required to do so
- Perform all other duties as assigned
Essential skills and experience required:
- Bachelor’s degree or higher in Human Resources Management, Labour Relations or related field
- Previous experience within HR / recruitment oriented function
- Knowledge and understanding of Spanish employment law
- Fluency in Spanish and English
- Decision-making / complex problem solving skills
- Great organizational skills and attention to details
- Ability to prioritize and work with tight deadlines
- Ability to work independently and to collaborate with teams based globally
- Positive attitude, resiliency, and the ability to produce high quality and volume at a fast paceWorking knowledge of MS Office
- Ideally some prior experience with HRIS tool